Privacy Statement

This privacy statement sets out how Suffolk Community Foundation (the Foundation) uses and protects any information that you give us.

The Foundation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information so we can confirm your identity, you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should occasionally check this page to ensure that you are happy with any changes. This policy is effective from 1 April 2018.

What we collect

We may collect the following information:

  • name and job title
  • contact and demographic information including email address
  • your connections to other organisations (e.g. your employer)
  • your preferences and interests
  • details of your donations to the Foundation
  • details of your grant applications to the Foundation
  • records of your interactions with SCF for example, attendance at events.

What we do with the information we gather

Supporters and Volunteers

The core purposes of our data processing are to:

  • build financial and volunteer support for the Foundation through various fundraising and marketing activities
  • send communications to you about the Foundation
  • administer donations
  • administer volunteering opportunities and programmes where we match volunteers with community needs
  • administer membership and
  • promote the aims and objectives of the Foundation through other activities.

We may collect the following classes of information:

  • Name(s) and address, email, phone number and other relevant contact details and contact preferences
  • Records of donations, including donated assets used to make donations, Gift Aid status etc.
  • Records of volunteering for the Foundation
  • Information about our relationship with you, correspondence, meeting notes, attendance at events etc.
  • Information necessary for us to manage funds you have established or supported including information on successor advisors
  • Information on membership of the Foundation where applicable.

Information on Grantees

We collect the information described below in order to solicit and process applications for grants from the Foundation. Some of the information may also be processed in the ways described above under “Supporters and Volunteers” since many grantees also volunteer for the Foundation or support its work in some way.

We collect the following classes of information:

  • name(s) and address, email, phone number and other relevant contact details and contact preferences
  • Purpose and details about an application for a grant
  • Any other information needed for the assessment of a grant which may include financial, family, education and employment information
  • Details about any grant which was made
  • Information about our relationship with you, correspondence, meeting notes, attendance at events etc.


We are committed to ensuring that your information is secure.

Some of our suppliers run their operations outside the European Economic Area (EEA). Although they may not be subject to same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.

In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.


We will not retain your information longer than is necessary. This will normally be for a maximum of six years after our relationship with you has ceased although we are occasionally required to hold data for longer periods for specific programmes.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

Controlling your personal information

You may choose to restrict the use of your personal information in the following ways:

  • Whenever you are asked to fill in a form look for the boxes that you can click to indicate how you would like us to contact you.
  • All electronic communications will contain an ‘unsubscribe’ link.
  • If you would like to change your communication preferences or be removed from our database, you can ask us at any time by e-mailing [email protected] using the form available on our website or by writing to us at the address below or calling us on 01473 602602

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you. If you would like a copy of the information held about you, please write to:

Suffolk Community Foundation
The Old Barns
Peninsula Business Centre

If you believe that any information we are holding about you is incorrect or incomplete, please write to us or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.